Requirements, Application Process, Costs, Integrators and Full Usage Guide

E-Invoicing has become mandatory for many businesses in Turkey.
It standardizes invoicing, accelerates accounting and ensures tax compliance.

This guide explains the full e-Invoice (E-Fatura) and E-Archive process in 2025.

1) What Is E-Invoice and E-Archive?

E-Invoice (E-Fatura)

Digital invoice exchanged between two registered businesses (B2B).
Sent and stored through Turkey’s Revenue Administration (GİB) system.

E-Archive Invoice

Used when invoicing individuals or businesses not registered in the e-Invoice system.
Mandatory for e-commerce operations.

Summary:

• Business → Business: E-Invoice

• Business → Consumer: E-Archive

2) Who Must Use E-Invoice in 2025?

Mandatory if:

• Annual turnover exceeds 3 million TL

• Operating in e-commerce

• Operating in intermediary sectors (cargo, meal delivery, marketplaces)

• Required under E-Dispatch (E-İrsaliye) obligations

Voluntary transition is allowed for all businesses.

3) How to Apply for E-Invoice?

Step 1: Obtain an E-Signature or Financial Seal

• Limited or joint-stock companies → Financial seal required

• Sole proprietorships → e-Signature is enough

Step 2: Apply via GİB Portal

Step 3: Select a Private Integrator (Recommended)

Popular integrators:

• Paraşüt

• KolayBi

• Mikro

• Uyumsoft

Advantages:

• Easy interface

• API support

• Automatic archiving

• Reporting and analytics

Step 4: Activation

Takes 1–3 days.

4) How E-Invoice Works

1. Invoice is created via integrator

2. Sent to GİB system

3. Recipient approves it

4. Returns / cancellations are handled digitally

E-Archive invoices are emailed and stored digitally.

5) Costs of E-Invoice in 2025

No additional tax is charged.

6) Advantages of E-Invoicing

• No paper or archiving costs

• No lost or damaged invoices

• Faster accounting operations

• Easy refund and cancellation

• Required for corporate business partners

• Improves corporate compliance

7) GİB Portal vs Private Integrator

Result: Every active business should use a private integrator.

8) E-Dispatch (E-İrsaliye) Requirement

Mandatory only for businesses transporting goods.
Not required for software, hosting or digital services.

9) Common Mistakes

• Wrong VAT rate

• Buying a financial seal for a sole proprietorship

• Forgetting to send the created invoice

• Poor data migration during integrator switch

• Delayed refund/cancellation invoices

10) Conclusion

E-Invoicing is now essential for compliance, efficiency and professionalism in Turkey.
Correct integration helps businesses:

• Accelerate billing

• Maintain tax compliance

• Track financial records

• Strengthen corporate image